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Transform Your Procure-to-Pay Into a Controlled,
Automated & Predictable Engine

End-to-end Procure-to-Pay outsourcing — from requisition to vendor payment.
Reduce invoice costs. Improve working capital. Strengthen controls.

  • 40–60% faster invoice processing
  • Zero duplicate payments
  • Real-time spend & liability visibility
  • Audit-ready documentation in seconds
Get Free P2P Diagnostic

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Procure-to-Pay is Where Finance Control Either Strengthens—or Breaks

In most growing businesses, it starts fragmented: invoices across inboxes, manual approvals, delayed matching, and constant vendor follow-ups. Over time, this creates hidden risks—duplicate payments, missed discounts, poor visibility into liabilities, and audit stress.

Eximius Next transforms P2P into a structured, continuously running system. From requisition to payment, every step is standardized, automated, and fully traceable.

The result isn’t just faster processing; it’s complete control over spend, predictable cash outflows, and a finance function that scales without chaos.

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The Hidden Cost of a Manual P2P Process

When P2P lacks structure, visibility drops and control weakens. The result is delayed decisions, rising costs, and constant firefighting.

01

Process Breakdowns

  • Invoices scattered across inboxes

    Leads to missed invoices, delayed processing, and no centralized intake

  • Manual 3-way matching delays

    Slows approvals, increases errors, and creates processing bottlenecks

  • Month-end AP rush

    Creates last-minute pressure, errors, and inconsistent close cycles

02

Control & Compliance Risks

  • Duplicate vendor submissions

    Increases the risk of duplicate payments and financial leakage

  • Non-PO invoices out of control

    Leads to unauthorized spend and weakens financial governance

  • Audit preparation taking 3–10 days

    Forces reactive data gathering with high stress and compliance risk

03

Visibility & Cash Flow Gaps

  • Vendor payment status overload

    Consumes finance team bandwidth with constant follow-ups and queries

  • Missing PO/GRN attachments

    Delays validation and reduces visibility across the process

  • No cash-outflow forecast

    Limits visibility into liabilities and weakens working capital planning

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Fixing the Gaps That Slow Down Your P2P

From invoice intake to payment, we eliminate friction at every step. So your processes run faster, cleaner, and with full control.

Common Problems

  • Invoices across emails & spreadsheets

    Leads to missed invoices, duplication, and no centralized control

  • Manual matching & approval delays

    Slows processing cycles and creates frequent errors and bottlenecks

  • Duplicate payments risk

    Increases financial leakage due to lack of proper validation

  • No visibility into liabilities

    Prevents accurate cash planning and timely financial decisions

  • Month-end chaos

    Creates last-minute pressure, errors, and inconsistent reporting

  • Audit prep takes days

    Forces reactive data gathering with high effort and compliance risk

Our Solutions

  • Centralized, structured invoice intake

    Ensures all invoices are captured, tracked, and processed consistently

  • Streamlined, rule-based workflows

    Automates approvals and reduces delays with clear process logic

  • Strong validation & control mechanisms

    Eliminates duplicate payments and strengthens financial governance

  • Real-time dashboards & reporting

    Provides complete visibility into spend, liabilities, and performance

  • Continuous, predictable processing

    Removes month-end pressure with steady, ongoing workflows

  • Audit-ready documentation anytime

    Keeps all records organized, traceable, and instantly accessible

Fix Your P2P Before It Impacts Cash Flow

Get a clear view of where your AP process is breaking—and how to fix it.

Get Free P2P Assessment
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End-to-End P2P, Built for Control and Efficiency

Every stage of your P2P process is streamlined, automated, and fully traceable. So your P2P runs continuously, with full control, visibility, and consistency.

01

Requisition Control

02

PO Management

03

Goods Receipt Tracking

04

Invoice Processing (OCR + automated matching)

05

Vendor Management & onboarding

06

Payments & Treasury Coordination

07

Reporting & Spend Analytics

08

Continuous-Close AP model

09

Payments & Treasury Coordination

A Structured Approach to P2P Transformation

A proven, step-by-step model to transform your P2P operations into a scalable, efficient, and controlled system.

1. Process Assessment

We evaluate your current P2P workflows, identify gaps, and define improvement areas.

2. Workflow Design

Structured processes, approval hierarchies, and validation controls are defined.

3. Transition & Implementation

Seamless migration with SOPs, training, and controlled rollout.

4. Continuous Operations

Ongoing execution with monitoring, reporting, and governance.

5. Continuous Improvement

Regular optimization to improve efficiency, compliance, and performance.

Measurable Outcomes

Bringing structure, automation, and visibility across your entire P2P cycle

30–50%

Reduction in invoice processing cost

3–5 Days

Invoice cycle time

60–80%

Reduction in manual matching

100%

Audit-ready Documentation

Improved

DPO strategy

Early Payment

Discount Capture

Trusted by Finance Leaders Across
Growing Businesses

Microleap
Matthew Noel Fernandez, COO, Microleap

"Eximius has made a real difference in how we manage our accounting, payroll, and payment processes. When we we just started our business, meeting deadlines as well as our monthly bookkeeping became more challenging as our Team grew. Their dedicated team and smooth system integration ensured we stay compliant and our financial reports are carried out in a timely and reliable manner. I’m happy to recommend Eximius to any company looking for dependable and efficient accounting support services."

AAE International
Andrew Ang, Director, AAE International

“We have entrusted our accounting functions to Eximius for the past seven years, and we are very pleased with their services. Eximius has consistently demonstrated professionalism, reliability, and accuracy in handling our accounts. Their timely delivery, attention to detail, and clear communication have given us confidence and peace of mind in our financial reporting. The team is responsive, trustworthy, and dependable, making them an excellent long-term partner. We highly recommend Eximius to any business seeking a capable and reliable accounting firm.”
Their timely delivery, attention to detail, and clear communication have given us confidence and peace of mind in our financial reporting. The team is responsive, trustworthy, and dependable, making them an excellent long-term partner.
We highly recommend Eximius to any business seeking a capable and reliable accounting firm.”

Datapath Technologies
Ken Too, Director, Datapath Technologies

"Eximius has been a fantastic partner. Their team’s expertise and commitment to our project were clear from day one, and they consistently delivered innovative solutions that exceeded our expectations. We highly recommend them as a trusted and reliable partner."

Andrew Jye & Co.
Poo Long Jye, Partner, Andrew Jye & Co.

Since partnering with Eximius, we’ve seen significant improvements in several key areas, including monthly office expenses payments, monthly payroll, Streamlined monthly reimbursements and overall financial management.
The impact on our business operations has been substantial, especially in the areas of accurate and timely payroll management, seamless statutory payments and compliance, efficient SST payment processing and consistent and clear office expense tracking and reporting.
We would highly recommend Eximius to other businesses because of your ability to Handle daily tasks such as the issuance of vouchers, receipts, invoices, and bank reconciliations, as well as approval of daily payout payments for disbursements and third-party transactions with ease. Also provide valuable guidance in reducing operational costs while maintaining efficiency.

Real P2P Transformations,
Not Just Process Improvements

See how businesses reduced AP costs, eliminated duplicate payments,
and gained real-time visibility into spend and liabilities.

Case-1

Eliminating Invoice Chaos & Accelerating AP Cycles (Manufacturing Sector)

  • The Challenge: A mid-sized manufacturing company with 100+ employees and 300+ active vendors struggled with a fragmented procure-to-pay process. Supplier invoices arrived through multiple channels — email, paper, and vendor portals — creating confusion and delays. The finance team spent hours manually performing three-way matching between POs, GRNs, and invoices, often resulting in bottlenecks, duplicate invoice submissions, and month-end payment rushes.
  • Our Solution & Expert Talent: Eximius BPM P2P specialists conducted a full AP process diagnostic and redesigned the workflow. We implemented a centralized invoice intake system with OCR capture, automated PO–GRN–Invoice three-way matching, and deployed duplicate invoice detection rules based on vendor, invoice number, PO, and amount. A real-time AP dashboard was introduced to track liabilities and upcoming payments.
  • The Impact: Reduced leave approval cycles by 70%, achieved 100% accurate attendance records with flawless OT calculations, boosted employee trust, and allowed HR to refocus on talent development.
Case-2

Gaining Spend Visibility & Vendor Payment Control (Service Industry)

  • The Challenge: A fast-growing service company with 100+ employees and regional suppliers faced increasing pressure to control vendor spending and manage cash outflows. Non-PO invoices were common, vendor payment status inquiries flooded the finance inbox, and finance leaders had no clear visibility into upcoming payables or
  • Our Solution & Expert Talent: Eximius BPM deployed a structured Procure-to-Pay framework including requisition control, PO compliance enforcement, automated invoice capture, and vendor self-service portals. Vendors could track payment status directly, while the finance team gained access to a P2P analytics dashboard showing aging invoices, committed PO spend, and payment forecasts.
  • The Impact: The organization transformed its P2P function from a reactive finance process into a controlled, insight-driven financial operation.

Fix Your P2P Process Before It
Slows Your Growth

Fix Your P2P Process Before It Slows Your Growth

Book a 30-Minute P2P Strategy Call

Frequently Asked Questions

  • How do you handle invoice intake from multiple channels?
    We centralize invoices from email, portals, and uploads into a single AP system using OCR and automated routing—ensuring nothing is missed or delayed.
  • How is 3-way matching managed and how are exceptions handled?
    Invoices are automatically matched with PO and GRN, while mismatches are flagged instantly and routed through structured exception workflows for faster resolution.
  • How do you control and reduce non-PO invoices?
    We enforce PO compliance through defined workflows, approval controls, and tracking—reducing unauthorized spend and improving financial visibility..
  • How do vendors track invoice and payment status?
    Vendors get access to a self-service portal where they can view real-time invoice status, payment timelines, and raise queries without relying on email follow-ups.
  • How do you improve visibility into payables and cash outflows?
    We provide real-time dashboards showing AP aging, upcoming liabilities, and committed spend—enabling better cash flow planning and working capital control.